Assistant Registrar

Founded by the Sisters of Charity of New York, the College of Mount Saint Vincent is an academically excellent, authentically inclusive, Catholic and ecumenical liberal arts college. The College combines a strong core curriculum with a full array of majors in the liberal arts and, within the tradition of liberal education, selected professional fields of study.

At Mount Saint Vincent, a student’s education extends beyond knowledge, skills, and preparation for work. We seek the development of the whole person. In the spirit of Vincent de Paul and Elizabeth Ann Seton, we foster an understanding of our common humanity, a commitment to human dignity, and a full appreciation of our obligations to each other.

Through its School of Professional and Continuing Studies, the College extends its primary undergraduate mission by offering high quality graduate studies in business, education and nursing and an array of undergraduate and certificate programs serving non-traditional students.

Summary: Responsible for the preparation of class schedules, classroom assignments, and examination scheduling for the Mount Saint Vincent Community. The Assistant Registrar will also be responsible for conformity with policies established by the college and the New York State Education Department and for such documents, reports, records as may be required by the Registrar, as well as for maintaining student data systems.

Duties and Responsibilities:

• Prepares class, classroom, and examination scheduling and its related functions
• Processes and produces official transcripts
• Assists with registration and its related function
• Maintains student’s attendance
• Supervises student aides in Registrar’s Office
• Corrects “Xerox” related problems
• Provides students with verification of attendance/enrollment for the semester

• Assists with daily transaction as needed
• Assists with phone calls and in person traffic
• Carries out other duties as assigned by the Registrar

Requirements

Qualifications: To qualify for the Assistant Registrar, the person must be able to complete each assign duty adequately. The requirements listed below are representative of the person’s knowledge and skills.

• Experience in Higher Education (Cross-trained with Financial Aid, Student Account & Registrar)
• Experience with class scheduling, classroom scheduling and examination scheduling
• Familiar with Banner / Ellucian or comparable systems
• Working knowledge of Windows, MS Word and Excel, or similar applications
• Ability to meet deadlines
• Possesses strong technological and organizational skills
• Excellent communication and interpersonal abilities
• Able to work cordially with students, faculty and staff
• Team Player / Self Motivated / Problem Solver / Solution Seeker

Education:

• Bachelor’s Degree / Master’s Degree (preferred)
• Three or more years of related in higher education experience

Application ProcessAll qualified applicants are subject to a background check as part of the final approval process. Applicants must include a letter of application, resume and contact information for at least three references. Please send all application materials by email to HR@mountsaintvincent.edu.

Review of applications will begin immediately and continue until filled.

Benefits

Benefits

The allotted salary for this role is $62,500.

• Vacation and Sick days
• Medical, dental, vision insurance
• Flexible Spending Account (HRA)
• Enhanced Short Term Disability Insurance
• 100% employer sponsored Long Term Disability
• Voluntary Life Insurance
• Commuter Benefits
• Participation in a 403(b) Retirement Plan
• Employee Assistance Program