Assistant Property Manager

ON-SITE ASSISTANT PROPERTY MANAGER -[CAM PREFERRED]

RESPONSIBILITIES/TASKS INVOLVED:

Also included, but not limited to:

· Liaison between AKAM ON-SITE corporate office and Condominium Associaton for all building staff, owner, and accounting/clerical-related needs.

· Work with the AKAM accounting team for AR/AP and other accounting matters.

· Responsible for handling owner service requests and solving problems.

· Actively promote positive resident relations while enforcing Association Rules and Regulations.

· Respect the boundaries of confidentiality, laws, and safety.

· Responsible for ensuring account ledgers and owner profiles are correct and up to date.

· Work with the AKAM accounting department via service desk tickets to maintain accurate files with the Yardi /Avid Exchange software program.

· Process all Accounts Receivables

· Collections and Delinquency management, including legal prep work.

· Process all Accounts Payables

· Oversee, maintain lease agreements, invoice, and process payments for Association’s Across the street parking lot, Marina, Bicycle Storage cages, and garage scooter/motorcycle parking areas; Monthly Invoicing.

· Responsible for the scheduling of building staff and security company shifts.

· Assist in facilitating all aspects of the condo purchasing, leasing, and renovation process.

· Digitized and scanned all receivables and payables over the past four years and ongoing organizational soft file/data management on the Association server.

· File/folder archiving and maintenance of all Association documents in the storage closet for record keeping.

· Process check/credit card payments received in the office via the online system. Operation of check scanners, interface, transaction activity, and daily closing.

· Create and maintain multiple worksheet files and operational data.

· Manage data input to the Special Assessment worksheet, keeping track of fund activity.

· Prepare various notifications for the residents.

· Prepare violation notices, track progress/deadlines and follow grievance procedures until closed.

· Upload data files and documents on the resident portal.

· Attend Board meetings and prepare minutes; Prepare board meeting packets; Assist Property Manager with all Board Meetings.

· Research contracts and expenses; File disputes with vendors; negotiate payables and purchase deals.

· Coordinate maintenance tasks with the Engineering office.

· Coordinate tasks with Pool/Gym attendants; manage gym inventory and order replacement items.

· Create and Manage employee/ security company schedules.

· Field applicants and conduct interviews to fill open positions within Association.

· Ensure employee uniforms are up to Associaton standards. If not, place orders for replacement.

· Organize Community Events.

· Work on improvement projects with the in-house team.

· Maintain Association’s Minute books, Master Insurance Files, Vendor Insurances, bank statements, etc.

· Manage and observe all vendors and service contractors while on the property.

· Supervise maintenance and janitorial staff.

· Tour property for problems and possible violations.

· Prepare Board and Association mailings.

· Maintain and re-order all office, janitorial and operational supplies.

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401K Matching Program
• 10 Paid Holidays (may vary between properties)
• 17 PTO Days
• Advancement Opportunity
• And more….

AKAM is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.