Administrative Specialist 1, Administrative Specialist Trainee 1, Box ROM-404/00035

Agency Education Department, State Title Administrative Specialist 1, Administrative Specialist Trainee 1, Box ROM-404/00035 Occupational Category No Preference Salary Grade 18 Bargaining Unit M/C - Management / Confidential (Unrepresented) Salary Range From $63266 to $78505 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Oneida Street Address New York State School for the Deaf City Rome State NY Zip Code 13440 Minimum Qualifications MINIMUM QUALIFICATIONS: Eligible List Appointment: Candidates who are reachable on the New York State Education Department’s Public Administration Trainee Transition (PATT) eligible list or the Professional Career Opportunities (PCO) eligible list may be considered for appointment. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.Section 70.1 Transfer to Administrative Specialist 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Specialist Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-11 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.Section 70.4 Transfer to Administrative Specialist 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Specialist 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-16 or higher AND have standing on the PCO or PATT eligible list AND possess a Bachelor’s degree.Section 70.4 Transfer to Administrative Specialist Trainee 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Specialist Trainee 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-11 or higher AND have standing on the PCO or PATT eligible list AND possess a Bachelor’s degree.Section 52.6 Transfer to Administrative Specialist 1: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-16 or higher eligible to transfer under Section 52.6 of the Civil Service Law. Section 52.6 Transfer to Administrative Specialist Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-11 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm55b/c Appointment: This position is eligible for 55b/c designation and is subject to verification of applicant eligibility. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. Duties Description The New York State Education Department’s Office of Education Policy is seeking candidates for an Administrative Specialist 1 position at the New York State School for the Deaf (NYSSD). Under the direction of the Administrative Specialist 2, the incumbent will perform payroll, benefits, and other duties in the business office. Duties of this position include, but are not limited to, the following:• Calculate and verify salaries, salary increases, longevity payments, performance advances, shift differentials, overtime meals, extra service, summer-school rates, balance-of-contract payments, court orders and other payments, penalties, and garnishments;• Calculate sick leave at half pay and eligibility, adjustments for vacation, and sick and personal leave credits for part-time, full-time, and non-statutory employees;• Provide customer service to employees, managers, State Education Department and other NYS and private agencies regarding various payroll and personnel topics;• Assist administration staff in notifying 10-month, 11-month, and 12-month employees of loss of benefits, COBRA payments, and other benefit loses when off the payroll for the summer school period;• Conduct new employee orientations including benefits, payroll and personnel topics;• Assist budgetary staff with preparation and review of payroll costs for the NYSSD;• Implement the Worker’s Compensation program and benefits, track all required documents, and enter proper transactions;• Provide proper notifications to NYSSD employees regarding substitute terms, 10-month employee employment, and summer school employment;• Collect, calculate, and monitor In-Service Training Units for instructional staff;• Submit documents to the Office of Human Resources Management for review and processing including appointment letters and other payroll and personnel related communications;• Act as NYSSD’s Health Benefits Administrator and ensure that health insurance and retirement documents are processed in a timely fashion;• Prepare and monitor all new employee recruitment packets and pre-employment clearances;• Oversee time and attendance, and assist with the Family Medical Leave Act program;• Monitor employees’ medical absences; and• Perform other duties as assigned. Additional Comments CONDITIONS OF EMPLOYMENT: This will be a contingent-permanent appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree will be required at the time of interview for all candidates on the eligible list. Fingerprinting through the Federal Bureau of Investigation and the Division of Criminal Justice Services, a background check with the Office of Children and Family Services and clearance from the Justice Center Staff Exclusion List is required for employment. Fees associated with this process are at the applicant’s expense. Fees associated with fingerprinting do not apply if applicant’s fingerprints exist in the NYS TEACH System.This position may be filled as a traineeship. The starting salaries for this position are outlined below. For current New York State employees, salary is based on the candidate’s salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. • $50,408 (Trainee 1- NS equated to SG-13)• $53,403 (Trainee 2- NS equated to SG-14)• $63,266 (Full Performance level SG-18)This position leads to a maximum salary of $78,505 based on annual performance advances and traineeship advances.APPLICATION: Qualified candidates should send a resume and letter of interest by September 19, 2023 to NYSSDjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (ROM-404/00035) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility. Some positions may require additional credentials or a background check to verify your identity.Name Office of Human Resources Management Telephone (518) 474-5215 Fax (518) 486-5631 Email Address nyssdjobs@nysed.gov Address Street NYS Education Department 89 Washington Avenue, OHRM, Room 528 EB City Albany State NY Zip Code 12234 Notes on Applying APPLICATION: Qualified candidates should send a resume and letter of interest by September 19, 2023 to NYSSDjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (ROM-404/00035) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.