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Form of workJob Description
Description:
Answer incoming calls, response to visitors, meeting room setting, lunch arrangements, escort guests to a conference room, etc.
Management and purchase of office supplies and kitchen equipment.
Mail, courier service acceptance, shipping.
Maintaining P-card and save all receipts, assist with preparing monthly P-card expense reports
Onsite support and work with Mayumi on onsite meetings preparations, set-up, and maintaining conference rooms
Assist with the office space lease related matters
Office maintenance such as office furniture, copier machine, electric, guest parking arrangement, water machine, pest control, etc.
Coordinate directly with Astellas HR and 3rd floor M&D Hiring Manager on scheduling interviews, creating agendas, setting up new hire desks, special projects etc.
Assist with coordinating business dinner, lunch, restaurant reservations and transportation.
Handle the set-up and tear-down of office events, company lunch, prepare for meetings, working with Mitobridge office coordinators.
Maintain the 3rd floor conference calendars, 3rd floor distribution lists and shared holders.
Be the main liaison between the company and our IT consultants. Assist the 3rd floor M&D colleagues with help desk issues.
Be responsible for all domestic and foreign shipping of compounds and documents using UPS and FedEx.
Report any office equipment (kitchen appliances, copier / printer, etc.) issues and assist with calling for the repairs.
Assist with new the 3rd floor M&D employee's on-boarding creating access cards, parking, business cards, Astellas devices, set up new desk, assisting with the use of Concur, creating expense reports, etc.
Assisting with the 3rd floor M&D employee's off-boarding Collecting Astellas devices, ship them back to Northbrook IT department, collecting and terminating AIM office / building access cards. Return company cars for expats.
Maintain and update office seating map
Receive, investigate invoices, and make payment requests to AP office. Follow up on payment status if necessary.
Maintain HR posters such as Federal / State Labor laws in the office. Order and receive those posters from the vendor, Personal Concepts.
Assist with decommissioning the current office (e.g., Process ending Xerox, water machine, etc. contracts)
Special projects as needed.
Management and purchase of office supplies and kitchen equipment.
Mail, courier service acceptance, shipping.
Maintaining P-card and save all receipts, assist with preparing monthly P-card expense reports
Onsite support and work with Mayumi on onsite meetings preparations, set-up, and maintaining conference rooms
Assist with the office space lease related matters
Office maintenance such as office furniture, copier machine, electric, guest parking arrangement, water machine, pest control, etc.
Coordinate directly with Astellas HR and 3rd floor M&D Hiring Manager on scheduling interviews, creating agendas, setting up new hire desks, special projects etc.
Assist with coordinating business dinner, lunch, restaurant reservations and transportation.
Handle the set-up and tear-down of office events, company lunch, prepare for meetings, working with Mitobridge office coordinators.
Maintain the 3rd floor conference calendars, 3rd floor distribution lists and shared holders.
Be the main liaison between the company and our IT consultants. Assist the 3rd floor M&D colleagues with help desk issues.
Be responsible for all domestic and foreign shipping of compounds and documents using UPS and FedEx.
Report any office equipment (kitchen appliances, copier / printer, etc.) issues and assist with calling for the repairs.
Assist with new the 3rd floor M&D employee's on-boarding creating access cards, parking, business cards, Astellas devices, set up new desk, assisting with the use of Concur, creating expense reports, etc.
Assisting with the 3rd floor M&D employee's off-boarding Collecting Astellas devices, ship them back to Northbrook IT department, collecting and terminating AIM office / building access cards. Return company cars for expats.
Maintain and update office seating map
Receive, investigate invoices, and make payment requests to AP office. Follow up on payment status if necessary.
Maintain HR posters such as Federal / State Labor laws in the office. Order and receive those posters from the vendor, Personal Concepts.
Assist with decommissioning the current office (e.g., Process ending Xerox, water machine, etc. contracts)
Special projects as needed.
