Address
Form of workPART-TIME ADMINISTRATIVE COORDINATOR
JOB SUMMARY
Provide administrative and business detail support for the branch officeby performing a variety of administrative tasks.
ESSENTIAL DUTIES
- Answer and transfer phone calls, screening and taking messages when necessary.
- Dispatch/coordinate service calls to correct technicians prioritizing them based on urgency and importance.
- Create service tickets in system by logging all significant information regarding the customer request for service such as building location, elevator malfunction/issue, elevator unit, floor unit is stuck on, all customer information including name and contact phone number.
- Verbally attempt to release entrapped passengers.
- Assist mechanics with issues encountered with service tickets and ensure they are properly resolved for time entry and payroll.
- Maintain filing systems as assigned.
- Conduct research; compile and generate reports.
- Open and route incoming mail and packages. Prepare outgoing mail and packages.
- Receive payroll checks and sends report to corporate finance department for record retention and live check activation.
- Track union employee's PTO and vacation days.
- Process incoming accounts receivable checks and customer credit card payment vouchers.
- Serve as backup for other administrative duties within service, repair and modernization, as needed.
- Track office supplies and note when items are needed.
This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties.
DIRECT REPORTS
0 - None
JOB QUALIFICATIONS AND REQUIREMENTS
- Education: High School Diploma or equivalent
- Experience: 0-2 years in business administration, preferably in manufacturing
- Working knowledge of Microsoft 365 Office skills: intermediate in Excel; proficient in Word, Outlook, and PowerPoint.
- Ability to meet deadlines under pressure and maintain confidentiality.
- Ability to utilize word processing, desktop publishing, spreadsheet, and database software effectively.
- Ability to handle multiple tasks and duties simultaneously.
- Strong interpersonal and communication skills and the ability to work effectively in a diverse community.
SKILLS/CORE COMPETENCIES
- Technical Professional Knowledge
- Teamwork and Cooperation
- Communication
- Adaptability
- Customer Service Orientation
- Planning and Organizing
WORK ENVIRONMENT AND EXPECTATIONS
- Job duties are performed mainly within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate.
The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL REQUIREMENTS
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.
Fujitec America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a protected veteran or any other protected class under federal, state, or local law.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
