Administrative Coordinator

Job Description

Position Summary

The administrative coordinator manages administration and operations of a research project in the Health Psychology & Behavioral Medicine Research Interest Group in the Department of Psychological Sciences at Rice University. S/he will perform complex, confidential, and administrative work for the group. Under the guidance of the postdoctoral fellow and/or lab manager, they will also assist in data processing and maintenance for all research projects. This position requires employee to be onsite during normal business hours.

Hiring Salary

Between $37,000 - $43,000 per year, contingent upon qualifications and experiences

Required Qualifications

• Bachelor's degree or will be graduating with bachelor's degree in May 2023

Skills required

• Excellent verbal and written communication skills
• Good collaborative, judgement, leadership, negotiation, problem solving, and critical thinking skills with attention to details and willingness to take initiative
• Proficient and comprehensive knowledge of project management including the ability to predict and evaluate potential risks and create solutions before they arise
• Ability to work in a team environment, actively participates, motivates and follows-though, as needed
• Strong organizational skills to plan and schedule
• Comfort level making independent decisions

Essential Function

• Performs activities in support of multiple research project and / or study
• Manages the day-to-day activities related to a specific protocol / lab
• Implements applied prevention projects including data collection, field interviewing, and educational activities
• Performs general duties related to the maintenance of the project and / or grant
• Interacts closely with postdoctoral fellow and lab manager in the daily coordination of the study including administrative support for the project, particularly scheduling and coordination
• Manages instrument and staff scheduling to ensure maximum utilization of the lab ensuring data quality is not compromised
• Supervises, leads, and trains undergraduate / graduate research students
• Performs all other duties as assigned by postdoctoral fellow and/or lab manager

Additional Function

• Help maintain database for all research projects
• Assist with grant preparation and submission
• Assist in maintaining databases and survey instruments for all research projects
• Process data, including receipt, entry, verification, or filing of information.
• Submit expense reports on behalf of PI

Preferred Qualifications

• Two years of administrative, psychological laboratory and/or research experience. Lab or research experience may be gained through undergraduate study.

Skills preferred

• Ability to learn quickly
• Detail-oriented and good verbal and written communication skills
• Ability to multitask, prioritize, meet deadlines, analytical and organization skills
• Good knowledge or Microsoft Office Suite as well as proprietary databases
• Able to keep sensitive and confidential information private

Rice University HR | Benefits

https://knowledgecafe.rice.edu/benefits

Rice Mission and Values

Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

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About Us

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.