Job Responsibilities:
- Support the staff with clerical, administrative and/or project related tasks as needed (i.e. format and edit correspondence; draft memos, proposal preparation, take and/or format meeting minutes, assist with formatting, compiling, delivering project submissions, reports, spreadsheets, newsletters/brochures, follow up on monthly invoices, prepare transmittals, presentations, bid tabs, adhering to company standards on specifications, etc.)
- Perform designated administrative/ tasks (i.e., setup meetings: arranging time, organize meeting room/kitchen, coordinating refreshments and setting up/clean-up when needed).
- Provide courteous customer service as a front desk attendant and receptionist (answer telephones for office personnel as requested, as well as screen/direct contractor and client calls or taking clear and concise messages to ensure clients are serviced in the most efficient and professional manner).
- Assist in the coordination of office guests; coordinate and manage sign-in/out procedures, as well as out-of-office assistant and other office etiquette requirements.
- Responsible for daily distribution of mail, as well as photocopying and preparing daily correspondence for afternoon mail (regular, Express Mail, Federal Express, UPS).
- Coordinate with office vendors and manage office supplies, kitchen supplies, copiers, plotters, and equipment. Interface with home office departments and outside vendors for support services (HR, IT, Accounting, Marketing, Building Management, Maintenance, Suppliers).
- Serves as a mentor to new hires and junior staff on company standards, templates, policies, and procedures; introduces staff to team members and answer any questions; ensures that new hires have appropriate office supplies desk setup.
- Provide Front Desk phone support for the office and adhere to Front Desk operation standards.
- Serves as a company resource on MS Office Suite and provide guidance to staff as needed.
- Perform related duties as assigned.
Education/Qualifications:
- Associate or Bachelor's degree preferred
- Min 3-5 years demonstrated administrative/executive assistant experience required, preferably assisting a VP and supporting a large group of internal and external clients.
- Working knowledge of MS suite including Word, Excel, Access, Outlook and Power Point required.
- Microsoft Outlook and Adobe writer experience required.
- Ability to multi-task and prioritize a diversified workload.
- Excellent oral and written communication skills; ability to communicate effectively with employees at all levels of the organization.
"H2M is a strong collaborative workplace where people and ideas are always treated with respect. I am encouraged to develop, and I love that I am constantly learning new things and skills" Employee testimonial.
our staff
We're passionate about our work, dedicated to our clients, and committed to our legacy. We emphasize collaboration and community involvement and promote sustainability in our practice, ensuring that the right projects are developed with minimal impact on the environment. Our integrated approach to design incorporates the diverse voices and visions of our staff into every project. Through mentoring, peer reviews, and professional development opportunities, employees at every level are offered the opportunity to share best practices and gain new experiences.
our approach
Since our early roots, our focus has remained steadfast: to provide quality service with sound judgment and to serve as an honest professional resource to our clients. With a dedicated, responsive staff and multiple service offerings under one roof, we blend "can-do" with "can-be," developing real, workable solutions with a dose of innovation. Our diverse in-house expertise reduces the need for sub-consultants and ensures that our architects and engineers develop a comprehensive understanding of every project.
Our integrated approach to design incorporates the diverse voices and visions of our staff into every project. Through mentoring, peer reviews, and professional development opportunities, employees at every level are offered the opportunity to share best practices and gain new experiences.
We offer a comprehensive benefit package including medical/dental/vision insurance with HSA & FSA, life and LTD insurance, 401(k) with matching contributions, annual bonus, tuition reimbursement, and excellent professional development program.
www.h2m.com
EOE/M/F/D/V
Other details
- Job Family Administrative and Facilities
- Pay Type Hourly
- Min Hiring Rate $40,040.00
- Max Hiring Rate $50,000.00
- Travel Required No
- Required Education High School
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