Administrative Assistant to the Director of Human Resources

INTERESTED CANDIDATES MUST APPLY VIA THE DISTRICT'S ONLINE APPLICATION SYSTEM FAST TRACK: www.waunakee.k12.wi.us - District tab - Human Resources - Support Vacancies.

WAUNAKEE COMMUNITY SCHOOL DISTRICT
A regionally respected, growing school district of 4300+ students with a belief in inclusion and educating the whole child.

ADMINISTRATIVE ASSISTANT TO THE DIRECTOR OF HUMAN RESOURCES QUALIFICATIONS:

• High school graduate or equivalent with 3 to 5 years of administrative assistant experience, preferably in Human Resources.
• Strong organizational, computer and communication skills.
• Ability to operate office equipment, such as copier, fax machine, and multi-line phone.
• Knowledge of software applications currently used in the District, such as Microsoft Office, Google Suite, and Skyward.
• Ability to assume responsibility, display initiative, and exercise good judgment.
• Ability to perform duties of a sensitive and confidential nature.

ADMINISTRATIVE ASSISTANT TO THE DIRECTOR OF HUMAN RESOURCES GENERAL RESPONSIBILITIES:

Performs responsibilities necessary to accomplish objectives established by the Director of Human Resources. Adapts to the variety of responsibilities. Presents a positive image in contacts with community and staff members. Properly handles all confidential matters.

ESSENTIAL FUNCTIONS:
Some items listed below may be support functions for other Human Resources staff

• Post job vacancies for teacher, support staff, long-term substitute and coaching assignments via internal job postings, newspaper ads, HR website, Wisconsin.gov, WECAN and college and university placement offices.
• Maintain teacher and support staff online job postings via WECAN or other sited. Assist applicants with technical support for use of the online system. Make applications available to screening committees and administrators. Print applicant data as requested by administrators. Notify candidates that jobs have been filled. Close out and archive job postings.
• Schedule interviews. Prepare and send out interview committee packets. Review closed vacancy folders for completeness and file according to records retention policies.
• Process criminal background checks on all new employees, coaches, long-terms subs and volunteers.
• Prepare job offer letters. Provide District Administrator with list of monthly staffing approvals for regular Board of Education meeting. Communicate staff hires, changes and terminations to technology staff, and other pertinent staff members.
• Maintain personnel files. Assist with maintaining payroll, benefit, co-curricular, substitute and medical files. Prepare labels and file folders. File documents. Monitor and follow up with employees to obtain necessary information and forms. File new employee folders. Purge terminated staff files to records retention area. Assist with purging files from records retention area based on established records retention policies.
• Maintain assignment and salary data for co-curricular staff and non-staff paid and volunteer assignments. Coordinate with supervising administrator regarding job vacancies and completion of co-curricular recommendation forms. Submit co-curricular salary assignment data to payroll.
• Assist with new hire/beginning of the year orientation activities. Assist with sending out beginning of the year staff correspondence. Assist with collection of payroll forms as necessary.
• Prepare and maintain up-to-date evaluation spreadsheets. Provide notice of evaluations not submitted to Human Resources.
• Maintain and update records for DPI licenses. Notify staff when license will expire. Update records with renewed license information.
• Prepare and distribute documents/reports including: new staff listing, regular staff listing, confidential address listing, staff calendars, employee guidelines, general correspondence and others as requested.
• Maintain up-to-date web pages and forms for Human Resources office.
• Assist with preparation and distribution of administrator, teacher and support staff letters of intent. Assist with preparation and distribution of administrator, teacher, support staff and co-curricular contracts/wage sheets. Follow up with staff who have not returned items.
• Send out quarterly staff recognition ballots, submit nominations to committee members, announce winners, update records, order awards, display photo in Board of Education meeting room. Assist with the annual staff recognition banquet preparations. Maintain staff years of service list for recognition purposes.
• Maintain records for new employee physical exams. Follow-up with staff to complete a physical. Process billing for employee physicals.
• Notify eligible employees of hepatitis B vaccination offering. Maintain records.
• Coordinate staff sign up for annual flu shot clinic.
• Maintain records for CPR/1st Aid training/certification.
• Process Human Resources bills and monthly credit card statement.
• Approve requisitions for HR department. Place online orders.
• Complete all employment verifications.
• Answer telephone, take messages, screen calls, schedule meetings, and communicate via email. Sort and distribute department mail. Fax documents as requested. Order supplies as necessary.
• Complete surveys as requested.
• Maintain confidentiality and loyalty to employer.

OTHER FUNCTIONS: * Perform additional responsibilities as assigned by the Director of Human Resources.

• Promote a positive image of the District at all times.

ADMINISTRATIVE ASSISTANT TO THE DIRECTOR OF HUMAN RESOURCES BENEFITS

• Hourly rate $21.14 - $24.28, depending on experience
• 20-30 Hours per week, year round
• Paid Holidays
• Paid Sick Leave / Personal Days / Vacation
• Health Insurance
• Wellness Clinic
• Dental Insurance
• Disability Insurance
• Life Insurance
• Dependent Care Flex Spending Plan
• Dental Flex Spending Plan
• Wisconsin State Retirement
• Employer Funded Health Reimbursement Account for retirement
• Free employee-only fitness center

Job Type: Part-time

Pay: $21.14 - $24.28 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Work Location: In person