Administrative Assistant (Part-Time)

Administrative Assistant (Part-time)

We have an immediate need for a part-time Administrative Assistant (Monday through Friday, 3:00pm to 6:00pm) at our Northwest Center located at 2010 North 88th Street.

CRCC Mission and Values

CRCC is a local non-profit organization that has served the special health and education needs of Omaha children since 1990. We offer innovative care and education for families of all abilities to grow together, develop life-long skills, and reach their fullest potential. We value Quality Care for Children, Family Involvement, and Staff Excellence. Our work environment is energetic, fun, and team-oriented.

Essential Functions/Responsibilities

• Serves as a receptionist to all visitors, clients and staff who enter the building and ensures they are properly checked in and directed within the building.
• Greets parents, families and visitors during drop off and/or pick up times.

• Answers phone calls, keep records of telephone messages or locate appropriate person as appropriate.
• Disseminates mail to appropriate staff.
• Assists staff as needed with projects, reports, letters, and other tasks to help with efficient operations of the center.
• Types menus for the centers.
• Ensures all office supplies are ordered, maintained and stored properly.
• Oversees the smooth functioning of all office equipment, and notify manager of needed repairs (to include but not limited to the copy machine, printers, fax machine, and postage machine).
• Assists with obtaining center donations as needed.
• Keeps up-to-date attendance records and files on children and staff.
• Updates the sign-in sheet and assists staff with ensuring daily documentation of attendance are properly recorded.
• Assists with keeping client information on database and in other files up to date.
• Assists with scheduling, receiving, filing and other administrative tasks for the outpatient Behavior Health and Rehabilitation programs.
• Plans for other staff to cover the front receptionist duties when need to tend to other tasks or during planned absences.

Minimum Qualifications

• High school diploma or equivalent with 2 yrs. experience in general office work.
• Possesses understanding, patience, and flexibility in dealing with children, parents, visitors and staff members.
• Must be able to type accurately at a speed of 55 wpm.
• Must have good working knowledge of Microsoft Windows and Office programs including Word, Excel and Outlook. Possess computer proficiency by being able to navigate through various Microsoft and web-based platforms with limited guidance.
• Must have a pleasant phone manner.
• Able to communicate with children and adults.
• Willing to increase knowledge in field of endeavor.
• Must meet agency’s conditions of employment regarding health status and clearance with the Nebraska Child Abuse/Neglect Central Registry and/or Adult Abuse/Neglect Registry, the Nebraska State Patrol, criminal background check, and fingerprinting.
• Ability to multi-task, maintain organization and meet deadlines independently.