Administrative Assistant

Fiffik Law Group is looking for an administrative assistant to join our team in our Pittsburgh office. This person will work to support the daily operations of the office. 

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

What you'll do:

• Assist attorneys and paralegals in preparing documents as part of the legal process including discovery, inventory, etc. and any other projects.
• Assist the will department with printing, organizing, and mailing wills to members.
• Draft estate planning documents, including durable general and health care powers of attorney, basic wills, and preparing all backings for estate planning.
• Build, maintain and organize client files, both electronically and physically. Manage updates of client matters in Practice Panther software.
• Prepare and send fee agreements to clients.
• Schedule phone appointments for attorneys with clients and update and manage attorney calendars.
• Provide technology set up and support for meetings in conference room.  
• Manage all outgoing mail for estate planning department including USPS regular and certified, UPS, and FedEx, as well as support for all other departments to ensure delivery timelines are met.

What you'll bring:

• High school diploma or equivalent required.
• Experience in law firm preferred.
• Excellent verbal communication skills.
• Technically proficient in operation of office machines including copiers, scanners, fax, phone and voicemail systems, computers, and other standard office equipment.

Benefits include health care, paid time off, and retirement savings.

Learn more about Fiffik Law Group, PC, a Pittsburgh-based, mid-sized law firm.  https://www.fiffiklaw.com/

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