Administrative Assistant

Zobility, an RGBSI brand, is proud to be the primary partner to top companies in the mobility, high-technology, automotive, aerospace & defense, media & entertainment, energy, and finance industries. As a result of our clients' continued growth, we are looking for energetic, personable professionals to partner with these leading companies.

Job Description:

• Seeking an Administrative Assistant to join the Mission Systems Administrative Support department to support Engineering and Operations on a contract basis.
• This is a hybrid position requiring onsite work 2 to 4 days per week at the Windsor Locks, CT location.
• A successful candidate must demonstrate stakeholder management skills, show flexibility, have exceptional time management to keeping things running smoothly, and strong verbal and written communication.
• Also, the candidate must be solutions-oriented, comfortable with ambiguity and have a passion for process improvement.

• Maintains calendars, schedules appointments, arranges departmental meetings/conferences, and attends meetings to take notes.
• Coordinates and executes departmental events.
• Book domestic and international travel in accordance with company travel policy, provide guidance on Passport/ Visa applications and proper travel documentation requirements.
• Prepare expense reports and purchase requisitions.
• Effectively interface with employees and leaders from other business units and with external business contacts.
• Assist in preparing and proofreading meeting materials including PowerPoint presentations and other document preparation using Microsoft applications as needed.
• Strong teamwork skills and a confident ability to offer suggestions on process improvement.
• Collaborates with other Administrative Assistants to share knowledge and coordinate inter-departmental activities.
• Maintains office supplies for department, including tracking, ordering, and organizing.
• Assist in tasks associated with onboarding of new employees.
• Perform other general administrative and project duties as requested by leadership.
• Job duties may change at any time due to business need.

• Agility and flexibility in response to changing priorities and business needs.
• Exceptional customer relationship skills.
• Proven ability to manage tasks, work under pressure, and consistently make deadlines.
• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
• Able to handle confidential material with the utmost discretion.
• Ensure communications are clear, thorough, and specific, with attention to follow-through.
• Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks.
• Comfortable learning new tools and technology concepts quickly.
• Experience using Concur, SAP, SharePoint, and Ariba.
• Patience and the ability to remain calm in stressful situations.

• High school diploma or equivalent.
• Undergraduate college degree preferred.
• Previous experience in customer service roles.
• Proficient with MS Office Suite.

• RAPID GLOBAL BUSINESS SOLUTIONS, INC. ( "RGBSI) is subject to mandatory federal COVID-19 vaccination requirements. As a result, all applicants must be fully vaccinated against COVID-19 (meaning at least two-weeks have passed since receiving the final dose of the COVID-19 vaccine) in order to be able to commence employment with RGBSI, unless the individual is exempt from these requirements due to a medical reason or sincerely held religious belief and a reasonable accommodation is available. Applicants who believe they are exempt from these vaccination requirements should notify RGBSI as soon as possible in order to determine whether a reasonable accommodation is available.

We offer attractive, competitive compensation and benefits including, medical, dental, 401k, short-term disability, AD&D, tuition reimbursement, and more. If you take pride in your work and are committed to personal and professional success, let's talk. Please visit www.zobility.com to learn more.

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.