Administrative Assistant

Requisition Id: 2344

Salary: $35,616 - $43,596

Salary Grade: S5

Job Location: Central Reg Office & Research Ctr (COLUM2)

Closing Date: April 14, 2023

Our Culture: The Missouri Department of Conservation supports a culture of trusted professionals that are dedicated to our mission, responsible stewards, and believe in One MDC.

To learn more about the job, feel free to contact the hiring supervisor- Lorinda L Cooper at Lorinda.Cooper@mdc.mo.gov or at 573-815-7901 ext: 2884

Summary/Objective

Provide clerical support to an assigned department.

Essential Job Duties

• Perform administrative functions, including composing correspondence, coordinating travel and preparing data and documents for presentations.
• Correspond and communicate with internal and external customers via phone, email and in-person discussions.
• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.
• Develop brochures, fliers, signs and other creative displays as needed.
• Verify and process expense reports, purchasing card statements and invoices for payment.
• Prepare meeting agendas and take minutes.
• Purchase office supplies and maintain office supply inventory.
• Sell hunting permits, fishing permits, and publications.

Ancillary Job Duties

• Back-up and/or assist other administrative personnel, when needed.
• Troubleshoot office machines.
• Other duties, as assigned.

Education and Experience

• High school diploma or equivalent.
• At least three (3) years of progressively responsible professional experience.

Knowledge, Skills and Abilities

• Ability to use office equipment, such as copier, multi-line phone system, fax machine, scanner, 10 key machine and computer.
• Excellent customer service and communication skills.
• Time management and organizational skills.
• Attention to detail.

Work Environment

• Work is performed in a standard office environment.

Physical Abilities

• Remain in a stationary position 70% or more of the time.
• Constantly operate a computer and other office productivity machinery.
• Frequently communicate and exchange accurate information.
• Clarity of vision at 20 inches or less.
• Regularly lift up to 5 pounds, correctly lift up to 10 pounds.
• Concentrated attention is required at all times.
• Regular attendance is a necessary and essential function.

Disclaimer

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, functions, and requirements.

Exemption Status/Special Notes

This position has been determined to be Nonexempt according to the Fair Labor Standards Act. Employees must agree to accept compensatory time in lieu of cash payments in accordance with the Department's Compensatory Time Off and Overtime Policy.

Salaried and hourly employees are expected to use a mobile device-cellular phone for Department business, as needed.

MDC promotes a Tobacco-Free (smoke and smokeless) working environment.

The Department of Conservation will only hire United States citizens and aliens authorized to work in the United States. All new employees will be required to complete an "Employment Eligibility Verification" (Form I-9) and produce requested documentation after employment.

Candidates seeking initial employment or re-employment must submit to a drug screen following offer of employment.

All persons employed with the state of Missouri shall file all state income tax forms and pay all state income taxes owed.