Administrative Assistant

About PreZero

With more than 30,000 employees at over 475 locations in North America and Europe, PreZero is an international company in waste and recycling management. The company provides waste disposal, sorting, processing, and recycling services, combining all the expertise along the value chain under one roof. PreZero, therefore, positions itself as an innovation driver in the industry with the goal of creating a world in which resources are no longer wasted thanks to closed loops. Zero-waste, 100 percent recyclable material.

Job Description:

Under the direct supervision of the Executive Vice President this position provides administrative and secretarial support for the Management Team and department.

The Administrative Assistant/ Receptionist performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, and record-keeping. In addition, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

Essential Functions:

• Develops and maintains office forms and procedures and assists with administrative tasks.
• Answers central telephone system and directs calls accordingly.
• Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
• Prepares outgoing mail; sorts and distributes incoming mail.
• Duplicates and distributes materials.
• Composes, types and edits correspondence, reports, memorandum and other material.
• Assists public with the use of department facilities.
• Maintains office supply inventory.
• Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.

Requirements

• Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping.
• Two years of related experience preferred
• Technical Capacity
• Communication proficiency
• Ethical Conduct
• Flexibility
• Initiative
• Time Management

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

We Offer:

• Health Insurance: Medical, Dental, Vision, LTD Life & Disability

• 401K with Company Matching

• Paid Family Leave

• Employee Assistance Program

• Other perks and discounts for shows, events, theme parks, hotels, car rentals, etc.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

PreZero US is an equal opportunity employer committed to hiring a diverse and inclusive workforce. We do not discriminate any applicants regarding their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, disability or any other basis protected under federal, state, or local laws.

We will consider employment for all qualified applicants, including those with criminal histories in a matter consistent with state and local laws. We invite you to apply and join the PreZero Family!

Salary Description

$16.18 - $20.22 Hourly DOE