Accounts Receivable Specialist

EMCOR Services Scalise Industries, a wholly-owned subsidiary of EMCOR Group, Inc., is a premier single source provider of mechanical construction services in Pennsylvania and West Virginia. From testing and servicing to complex construction projects, EMCOR Services Scalise Industries utilizes their extensive expertise, trade knowledge, and resources to provide clients with integrated construction solutions that help them stay competitive in today's market.

Position: Accounts Receivable Specialist (Part Time or Full Time)

EMCOR Services Scalise Industries has an immediate need for an Accounts Receivable Specialist at its Lawrence, PA location. This position will report to the Controller.

Job Summary: This position performs Accounts Receivables duties for all Construction Projects and assists in other areas of the Accounting Department as assigned by the Controller.

Essential Duties and Responsibilities:

• Prepare monthly AIA document billing to General Contractors for all jobs.
• Analyze and prepare lien waivers and sales tax reports required by general contractors per contract.
• Review contracts and discern billing, lien waiver, and reporting requirements for each job.
• Attach PDF file of estimates, billings, COI, W-9, contracts, and purchase orders to job accounting software.
• Process T&M, fixed price, national account, and service agreement invoices accurately and timely to ensure prompt cash collection and minimal disputes.
• Set up new customers when required.
• Enter job cost adjustments and job cost corrections.
• Review accounts monthly for outstanding invoices.
• Prepare and review unapplied payments.
• Maintain past due records for job cost billings and service billings and resolve any billing issues.
• Close accounts receivable cycle timely to meet monthly accounting close deadlines.
• Assist with audits, both internal and external, by handling all accounts receivable related requests.
• Other job cost duties as required.
• Perform duties of Notary Public by notarizing billings.

• To be trained in other Accounting Department duties to provide backup support as needed.
• Reports to the Controller.

Qualifications:

• High school or general equivalency diploma (GED) required.
• Three years of experience required; experience in a similar role and industry preferred.
• Microsoft Office and ERP system experience preferred.
• Outstanding communication, customer service, and multitasking skills required.
• Strong written and verbal communication, self-motivated and interpersonal skills.
• Must have extreme attention to detail, experience handling high-volume of data, superior organizational skills, and multitasking ability to meet overlapping deadlines.
• Highly motivated with ability to adjust to changing priorities in a fast-paced environment.
• Understanding HVAC mechanical service business or extensive experience in accounting or dispatching environment a plus.
• Certified as a Pennsylvania Notary a plus.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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