ACAD HR ANL 2

Reporting to the department manager, the incumbent is responsible for independently managing all academic personnel processes for the department of Anthropology. The department consists of approximately 42 Senate faculty and 20 Non-Senate faculty, which includes lectures, adjuncts, visiting faculty, recalled emeriti, and visiting scholars. The incumbent acts as the primary resource person and proactive facilitator for academic appointments/reappointments and personnel review. The use of OPUS and UCPATH is required to accomplish personnel actions including processing summer ninths, stipends, course buyouts, leaves and sabbaticals, merits, promotions, new hires, and separations and incumbent may serve as a backup for other academic appointments that are subject to Academic Personnel policies. The role is also responsible for coordinating the faculty search and hiring process and compiling and organizing departmental data for reports as requested by the chair and the manager.
Qualifications for Position
Qualifications Required/Preferred
Skill in interacting with persons of various social, cultural, economic, and educational backgrounds.
Required
Ability to establish and maintain cooperative working relationships with students, faculty, staff, and various administrators.
Required
Ability to work independently, accepting challenging circumstances and taking initiative to solve problems where solutions are not always readily apparent, and follow through on assignments with minimal direction.
Required
Ability to maintain composure when encountering opposition, insensibility or hostility.
Required
Detailed working knowledge of UCPath personnel/payroll system and personnel procedures.
Preferred
Thorough working knowledge of OPUS and UC Recruit and ability to enter accurate and detailed information into the systems.
Preferred
Broad-based and detailed working knowledge of university policies and procedures, specifically: The Call, Academic Personnel Manual (APM), and UC/UCLA Policies and Procedures manuals.
Preferred
Ability to be resourceful to find where to go within the organization for needed information and the skill to effectively judge what information should be passed on to different levels of management.
Required
Demonstrated skill in handling confidential personnel matters and information with tact, sensitivity and discretion.
Required
Knowledge of university and government procedures and policies to initiate and process visa and permanent residency petitions.
Preferred
Demonstrated skill in using Microsoft Office products, including Word, Excel, and Outlook to successfully perform the tasks of the job.
Required
Skill in communicating (verbally, electronically, and in writing) clearly and effectively using appropriate vocabulary and grammar to obtain and convey information, and explain complex policies and procedures to individuals at various organizational levels.
Required
Skill in analyzing policies and procedures and making informed recommendations.
Required
Demonstrated ability to compose, edit and proofread departmental reports, spreadsheets, memos, and correspondence; knowledge of standard English grammar, punctuation, prose style and correspondence, list and manuscript formats.
Required
Demonstrated ability to perform detailed work with a high degree of accuracy.
Required
Working knowledge of University of California academic personnel policies and procedures.
Preferred
Ability to identify and analyze problems and provide recommendations to resolve them.
Required
Ability to work independently, prioritize assignments, and follow through with minimal direction in order to perform effectively under conditions of frequent interruptions, fluctuating workloads, and conflicting time demands.
Required
Ability to establish and maintain a broad range of campus, UC and statewide liaisons in order to interact effectively with faculty, administrators and various educational organizations.
Required
Ability to organize and maintain effective office systems and records.
Required
Knowledge of UC and UCLA CHR policies and procedures regarding all aspects of employee hiring, benefits, leaves of absence, compensation.
Preferred
Knowledge of UCLA Graduate Division, CHR, and Union policies and procedures related to ASE employees.
Preferred